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Lindenhouse Software, developers of the Virtual Cabinet DM system, has announced a new document creation tool that allows professional firms to drastically reduce the time it takes to produce letters. The boost to efficiency will be significant for accountancy firms that typically generate thousands of letters a year and will reduce administrative input, ensure accuracy and cut the risk of re-typing errors.

Top 50 accountancy firm Lovewell Blake has been trialing the new functionality. Shaun Mary, IT partner, Lovewell Blake says: “A major feature for us in Virtual Cabinet is the document creation tool. It is very slick and easy, and crucially it is in a product that all staff are aware of. It just allows us to generate a letter so much quicker.”

The firm has found it possible to save four and a half minutes for each tax return letter with a process that unites Virtual Cabinet, the practice management and tax software, so that they work seamlessly together.

Virtual Cabinet produces the template, the practice management software populates it and relevant personalised tax data is sucked in from the tax system. When the time saving of four and a half minutes is multiplied across the firm’s 9000 returns, the savings for this single letter equate to 18 weeks of time. This is simply the starting point. The team has calculated that each letter produced using the document creation facility will save a further 30 seconds to a minute. The scale of the possible efficiencies is immense.

Mark Woolley, Director, Lindenhouse Software says: “Professional firms need to find new ways of saving time on time-hungry administrative tasks. This new tool will allow huge efficiencies, which are incredibly important during the upcoming tax season. The tool has been designed to integrate with the most popular practice management systems so data can be imported seamlessly.”
www.virtualcabinet.co.uk