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Current Filter: Document>>>>>Strategy> Time to change platform? Editorial Type: Strategy Date: 11-2015 Views: 4560 Key Topics: Document Capture Scanning Strategy Hardware Software Key Companies: ibml Key Products: ImageTrac SoftTrac Key Industries: Government Health Insurance | |||
| Standardising on one platform for scanning and capture can reduce operational costs and improve enterprise agility, argues ibml's Ashley Keil Operating on a fragmented scanning and document capture infrastructure is a stark reality for many enterprises today. Often companies have legacy scanning and document capture solutions due to the purchase of point solutions by departments or business units, a failure to consolidate systems after mergers and acquisitions, or the deployment of systems to address a single document input channel. But, as document and data volumes explode and document input channels multiply, businesses need a standardised scanning and document capture infrastructure that is cost-effective and flexible. Failing to optimise scanning and document capture infrastructure hampers business operations by creating manual processes, obstructing information tracking and reporting, complicating security and auditing, requiring the purchase of new software and hardware as business requirements change, and potentially jeopardising the business case for scanning and document capture technology. However, running a mix of solutions acquired on a piecemeal basis is expensive and complex to manage. It may lack basic essential capabilities such as centralised administration. It can increase maintenance costs and require operators to have a strong knowledge of many systems. Organisations shouldn't attempt a wholesale replacement of their legacy scanning and document capture systems, much less the deployment of an enterprise-wide platform all at once. Overly ambitious enterprise deployments are likely to get bogged down, delaying a return on investment and potentially resulting in second-guessing among senior managers whose support is required for a project to move forward. Deploying an enterprise platform all at once also may result in excess scanning capacity before organisations have completed their migration to the system. A better approach to deploying an enterprise-wide platform is to think big, but start small.
1. Select a scanning and document capture platform that meets current and long-term needs. The key to success is ensuring that the organisation chooses a platform that meets both its current and long-term needs, while being able to cost- effectively scale to meet these requirements.
INHERENT COMPLEXITY
• Poorly scaled hardware: A multiple system environment where software runs on dedicated hardware leads to excess capacity and wasted capital investments. Organisations must "rip and replace" hardware when their volumes or processing requirements change.
BENEFITS OF STANDARDISATION
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