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The 'Invoicing-as-a-Service' product has been actively marketed in the UK just in the last few months, but is already attracting attention from potential users looking for a cost-effective way to manage their A/P function, especially - but certainly not limited to - those businesses with distributed/remote offices.

Yooz Enterprise automates the entire P2P process with a layer of sophistication and process intelligence rarely seen in comparable solutions. Incoming invoices are handled slickly and quickly no matter their origin: via scanners (including wi-fi), the system's own web-based scanning interface, email capture, document import, or even - as is increasingly demanded by users - mobile capture from smartphones and tablet devices.

The system is able to automatically detect whether a new invoice has a matching Purchase Order number in the system, as well as checking for duplicates. An agent within the software manages database lookups, matching and upload. Error processing is comprehensive and intuitive, as is the entire interface from the user's point of view, irrespective of the device being used to access the system.

Search is particularly impressive, with a full-text capability that will be instantly familiar (and user-friendly) for anyone familiar with how Google operates. This 'Google-esque' approach also extends to structured metadata search capabilities.

Configuration and setup is simplicity itself, even for relatively non-technical users. The entire process is Wizard-driven and highly intuitive, in line with the overall approach of the solution. It is straightforward for users to define their own workflows for each step of the A/P process from entry through approval and payment, with sophisticated options for routing of exceptions and the like. Approval is a simple process for the relevant staff member, whether single or multiple invoices are on their to-do list - and it can even be done in seconds on a mobile device. This option in itself could be a huge time saver for organisations with approving staff who operate remotely or spend a lot of time on the road.

ITESOFT claims that typical users will have the system set up and working within around 2.5 days on average, compared with an average of 25-30 days for a similar in-house system to be implemented - and even that assumes a 'smooth' setup, which we all know is rarer than hen's teeth. On top of this, a third-party plug-in offers a simple but powerful dashboard interface for users and management. This gives comprehensive and meaningful reporting on the overall system, individual users/teams/locations etc., helping to identify potential bottlenecks and other issues before they impact on the efficiency of the function.

With its easy setup and simple cost model (effectively only charging for what is being used) Yooz Enterprise offers a reduced risk approach to Accounts Payable automation that could mean significant cost reductions - Itesoft themselves claim potential cost savings of up to 70%.
More info: www.itesoft.com