Technology

From Document Manager Magazine Vol 20 No 04 - July/August

Purchase-to-Pay (P2P) automation is an area where great savings can be made, and ITESOFT are a recognised award winning provider of one of the market leading solutions.

Automation starts with ITESOFT.FreeMind for Invoices. It is the most efficient software solution available on the market for processing AP invoices flowing into your organisation. As the gateway into full AP automation, it plays a key role: removing the tedious and error-prone tasks of manually keying data into your ERP. It uses advanced, proprietary data extraction algorithms to lift data from unstructured documents, such as PDF or paper (using document scanners and OCR) and processes XML invoices from EDI sources. ITESOFT.FreeMind for Invoices will then perform all mandatory checks - supplier verification, invoice preregistration, PO matching - with ERP master data to ensure that invoices can be processed further in the AP process.

With ITESOFT.FreeMind for Invoices, you will achieve stunning productivity gains and enable your organisation to switch to 100% paperless invoice handling. It will accelerate your AP process dramatically and enable you to take your financial department to best-in class status in no time.

ITESOFT.FreeMind for Invoices integrates with all ERP software and has certified integration with both SAP and Oracle EBS. It uses a full text analysis of invoice content to spot then extract the relevant data. This intelligent software works on 100% of invoices, without prior knowledge of their layout and uses "no templates". With unrivalled expertise in Intelligent.

Document and Data Capture the ITESOFT solution makes use of detailed, embedded algorithms designed to handle all the business rules present on an invoice. As new suppliers are "learnt", the knowledge base is built to help process future invoices without further human intervention.

Once the invoice has been exported from ITESOFT.FreeMind for Invoices all discrepancy management and workflow is handled with ITESOFT.Share for Invoices. This is ready to be configured for your accounting needs: chart of accounts, analytical codes, payment approval workflow, discrepancy management (price, shipping terms, etc.). This package can be enhanced with the Purchase Request Module for purchase requisitioning, approval and orders, as well as the Goods Received Module for receiving merchandise.

Together, these packages give you a complete solution for handling all your P2P needs. For people who spend a lot of time out of the office, yet still need to be responsive, ITESOFT.Share Everywhere extends the workflow features to your mobile, taking advantage of these devices' own ergonomics with page sweeping, pinch-to-zoom, etc. This module gives mobile workers a fast, convenient way to carry out their business tasks, such as invoice approval.

Finally, no P2P solution would be complete without full reporting. The ITESOFT.Dashboard module gives full endto- end life cycle reporting on any invoice that has entered the system. ITESOFT.Dashboard allows a user to not only search for any single invoice, but also see what has happened across any date range and/or supplier for all manner of business reasons, so giving the Finance department full visibility of the P2P process.

More info: www.itesoft.co.uk

Technology